MS Word Mailings Tab
Every group under mailings tab is used to perform different steps in the mail merge process. Mail Merges can be created using this tab. Each group of mailing tab is explained below: –
it is possible to create individual envelopes which helps users to print mailing address and senders address on envelopes. by clicking this button the envelop and labels dialog box will appear and if the letter includes a recipient address it will appear in the delivery address column. user can use the same address or can change the address accordingly.
This button is used to create a whole sheet of different or same lables. When this button is clicked the envelopes and lables dialog box will appear on the screen. User can input the labels either on the whole page or in a particular area on the label sheet.
Start Mail Merge Group
To start the Mail Merge process, This group is used.
Start Mail Merge
This button is used to select the type of document that is to be created such as envelopes, labels, letters, e-mail messages, or a directory. When envelopes or labels are selected, a dialog box will appear which includes the selection of the size envelopes or labels that are to be used for the merge. The Step-by-Step Mail Merge Wizard is used to create mailing lists and inserting lists into the document. The lists once created can be saved and used in future. The Step by Step mail merge wizard guides the user to create step-by-step Mail Merge.
This button is used to select a list of recipients that was created and saved earlier either in Excel format or Access format. It is also used if a new list of recipients needs to be created. The new list can be created using the Access database.
Edit Recipient List
If any changes need in the list of recipients or to select recipients to whom letter has to be sent, use this button. An option for Sorting and filtering recipients is available in this area.
Write & Insert Fields Group
To insert the information entered in the list of recipients into the body of the letter, Use this group.
Highlight Merge Fields
To highlight the fields of mail merge information in the document, this button can be used.
To insert the address of a person into a Mail Merge document, Use this button.
Greeting Line is used to insert the Salutation (Mr., Mrs. etc.) into a document.
Insert Merge Field
Click this button to display a list of merge fields that can be inserted into a document. Click this button and select the field name to be inserted into the document directly from the data source that is attached to the document.
This button can be used to specify criteria for inserting special fields and statements like If Statement into the document.
Click this button to match different fields in the Mail Merge. For example, your Home field might be equal to Words Home Phone field.
In the mail merge when fields or other items are added to the first label in the document, this field will populate the other labels with the same information.
Preview Results Group
To preview the letters to see the print preview, Use this group.
When the Mail Merge is complete use this button to preview each of the letters as they will appear. This option can also be used to check for input errors in the data source.
This arrow button is used to view the first record in the recipient list when user want to move through the field records.
To go to already previewed record, use this arrow button.
Go To Record
Use this fillable box to specify a particular record that the user want to access. User must know the number of the record that needs to be accessed.
This arrow button is used to view the next record in the recipient list.
To view the last record in the recipient list, Use this arrow button.
This button is used to search a particular recipient record.
Check for Errors
To check the Mail Merge main document for any field name errors, this button can be used.
Finish & Merge Group
To complete the mail merge, use this group. This group can be used to select and edit individual documents, to send the documents directly to the printer, or to send the document as an e-mail message.
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